On May 26, 2017 in Bishkek, the USAID Collaborative Governance Program (CGP) held a seminar on two topics: “Essentials of M&E System Development in Projects” (32 participants from 24 CSOs) and “Grant Budgeting and Preparing Financial Reports Using Grant Funds” (31 participants from 21 CSOs).

In the first part of the seminar, the participants learned the tools on project monitoring and evaluation from international best practices and problems that CSOs frequently face in project implementation. CGP Monitoring, Evaluation and Gender Officer Nurgul Alybaeva presented the theory of monitoring and evaluation, in particular, key steps in M&E, different systems and tools of monitoring, indicators, data collection methods, data processing and analysis. Particular attention was given to practical work with participants analyzing cases from various projects and identified goals and indicators.

The second half of the day was devoted to proper grant budgeting in projects and preparing financial reports under grants. CGP Grants Administration and Compliance Manager Meergul Sulaimanova noted that one of the main criteria of financial discipline was the quality and timeliness of reporting. As it turns out, the problem of CSOs in Kyrgyzstan is not preparing the applications for grants, but rather accurate accounting and timely and accurate documentation.

All the cases considered during the seminar were taken from actual work experience of USAID CGP with CSOs.

Photo 1 Seminar on Project Monitoring and Budgeting

A joint photo of participants of the seminar “Essentials of M&E System Development in Projects” and “Grant Budgeting and Preparing Financial Reports Using Grant Funds” with trainers Meergul Sulaimanova and Nurgul Alybaeva.

Photo 2 Seminar on Project Monitoring and Budgeting

Participants gear up for presentation during the interactive games. 

Photo 3 Seminar on Project Monitoring and Budgeting

CSO representatives working in teams to study practical cases and develop a plan to address the suggested problems.

Photo 4 Seminar on Project Monitoring and Budgeting

The working group reviews the project goals and objectives in order to conduct sound monitoring and evaluation.

Photo 5 Seminar on Project Monitoring and Budgeting

Group leaders study examples of monitoring and evaluation from the practical experience of the USAID Collaborative Governance Program.

Photo 6 Seminar on Project Monitoring and Budgeting

The participants split the project implementation plan into priority areas.

Photo 7 Seminar on Project Monitoring and Budgeting

CSO representative asking a question on quarterly financial reports in projects.

Photo 8 Seminar on Project Monitoring and Budgeting

CGP Grants Administration and Compliance Manager Meergul Sulaimanova presents the main financial procedures required by donor organizations.

Photo 9 Seminar on Project Monitoring and Budgeting

Participants of seminar work to present the principles of accurate monitoring and evaluation in project.

Photo 10 Seminar on Project Monitoring and Budgeting

During the practical part of the seminar, the participants showed great interest and fulfilled all tasks in a timely manner.